A Project Assistant provides vital administrative and logistical support to project managers and teams, ensuring tasks are organized, timelines are maintained, and communication flows efficiently. Project Assistants play an essential role in sectors such as construction, marketing, IT, healthcare, and government, where coordination and attention to detail are key. This role demands strong organizational abilities, professionalism, and the capacity to manage multiple priorities while handling sensitive information responsibly.

Job Responsibilities

A Project Assistant in Honolulu, HI plays a vital support role within project teams, ensuring smooth coordination and execution of project activities. Key responsibilities typically include:

  • Assisting project managers with planning, scheduling, and documentation.
  • Coordinating meetings, preparing agendas, and taking detailed meeting minutes.
  • Communicating with internal teams, clients, and vendors to relay project updates.
  • Tracking project milestones and deliverables to ensure timelines are met.
  • Maintaining organized project files and ensuring all documentation is up to date.
  • Supporting budgeting and invoice tracking under the supervision of the project manager.
  • Helping manage project-related logistics, including resource allocation and supply procurement.
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What is the Required Education and Certifications?

While the role of a Project Assistant doesn’t typically require advanced degrees, employers often look for:

  • Education: An associate or bachelor’s degree in business administration, project management, or a related field.
  • Certifications (preferred but not always required):
    • Certified Associate in Project Management (CAPM) – PMI
    • Microsoft Office Specialist (MOS) certification
    • Project+ Certification – CompTIA

These credentials demonstrate a commitment to project management best practices and proficiency in administrative tools.

Key Skills Needed for Project Assistants

To succeed as a Project Assistant in Honolulu, HI, candidates should demonstrate a well-rounded skill set, including:

  • Organizational skills: Ability to manage multiple tasks and prioritize responsibilities effectively.
  • Communication: Strong written and verbal communication to interface with team members and stakeholders.
  • Attention to detail: Accuracy in documentation, reporting, and scheduling.
  • Time management: Meeting deadlines and assisting in the on-time delivery of project milestones.
  • Technical proficiency: Familiarity with Microsoft Office Suite, project management software (e.g., Asana, Trello, or MS Project), and digital communication tools.
  • Teamwork: Collaborative mindset and willingness to support the team in any capacity.

FAQs About a Project Assistant Career

Project Assistants support project managers and teams by handling scheduling, coordinating meetings, maintaining documentation, and ensuring timely communication. At Bishop & Company, we place candidates in dynamic roles where they are involved in real-time project execution and administrative support—making them an essential part of the project lifecycle.

Project Assistants are needed across various industries such as construction, government, education, healthcare, and non-profits. Bishop & Company partners with a wide range of Hawaii-based employers in these sectors, offering candidates opportunities that align with their background and career interests.

Most Project Assistant roles require an associate or bachelor’s degree in business or a related field. Entry-level candidates can enhance their prospects with administrative experience and certifications like CAPM. Bishop & Company helps job seekers take the first step by connecting them with organizations offering entry-level and growth-focused Project Assistant roles in Honolulu.

Salaries typically range from $45,000 to $60,000 per year, depending on experience and industry. Bishop & Company provides detailed salary insights and career guidance so candidates can make informed decisions and negotiate competitive compensation packages.

Absolutely. Many Project Assistants move on to Project Coordinator, Project Manager, or Executive Assistant positions. Bishop & Company supports ongoing career development by offering placements that expose professionals to cross-functional projects and leadership opportunities.

Yes! Bishop & Company specializes in matching skilled professionals with top employers throughout Hawaii. Whether you’re just starting your career or looking to take the next step, our experienced recruiters are ready to help you find Project Assistant roles that align with your goals and values.

FAQs for Employers Hiring Project Assistants in Honolulu, HI

The ideal Project Assistant is detail-oriented, organized, proactive, and an excellent communicator. They should be comfortable using scheduling tools and managing documentation. Bishop & Company helps employers identify candidates with not only the technical skills but also the soft skills that align with your company culture and project goals.

Bishop & Company leverages deep local market knowledge and a curated candidate network to provide tailored staffing solutions. We pre-screen and interview candidates to ensure they meet your project needs, timeline, and organizational fit—saving you time and resources during the hiring process.

Yes, Bishop & Company specializes in flexible staffing solutions, including temporary, temp-to-hire, and contract placements. Whether you need support for a short-term initiative or are evaluating long-term potential, we can quickly deliver qualified Project Assistants to meet your timeline.

Most roles can be filled within a few business days to a couple of weeks, depending on your specific requirements and the complexity of the position. Bishop & Company’s recruiters are experienced in rapidly sourcing, vetting, and placing candidates without compromising on quality.

While we don’t provide direct training, Bishop & Company ensures that all placed candidates have the foundational skills needed for success. We also collaborate with employers during onboarding to provide documentation, feedback loops, and ongoing communication to ensure a smooth transition and strong performance.

Searching for Project Assistant Jobs in Hawaii?

Looking to take the next step in your Project Assistant career while enjoying Hawaii’s vibrant job market? Bishop & Company connects proactive, organized professionals like you with leading companies in need of reliable support for their project teams.

As a Project Assistant, you’ll play a key role in coordinating project activities, managing documentation, tracking deadlines, and supporting project managers to ensure everything stays on time and within scope. Whether you’re experienced or exploring a new path in project support, our expert recruiters are here to match you with fulfilling roles aligned with your strengths and career goals.

Ready for your next opportunity? Apply today with Bishop & Company and let us connect you with rewarding Project Assistant jobs in Hawaii!

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Looking to Hire Skilled Project Assistants?

A dependable Project Assistant is essential to keeping your projects on track and your teams focused on key objectives. At Bishop & Company, we help Hawaii-based businesses find experienced, detail-oriented professionals who excel in task coordination, communication, and administrative support across a range of industries.

Whether you need a temporary, contract-to-hire, or direct-hire Project Assistant, our customized recruitment solutions ensure you get the right person for your unique needs. Our team manages the entire hiring process—from sourcing and screening to placement—delivering capable support staff who enhance your team’s efficiency and project outcomes.

Enhance project success with the right support. Partner with Bishop & Company to find a talented Project Assistant for your team.

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